SharePoint Add-in for Life Sciences
Go to SPA4LS Life SciencesConnecting Ease of Use
to Quality Control
Experience the new functionalities yourself
- D2: Content behaves as true D2 content with auto-naming and auto-linking.
- Search Results: Filtering with facets and document previews.
- Lifecycles: promote & demote.
- xCP Case Management: Case dashboard.
- Life Sciences: To Be Read tasks & Partner Exchange.
- Integration: Aerow ARender for content preview.
Manage your content from Cradle to Grave
Use the familiar SharePoint user experience to collaborate on information that is controlled by Documentum’s powerful Document Management, Records Management and Advanced Case Management.
Work with information in its full context
Allow the users to create, edit, share, review, and approve information in Documentum from within SharePoint sites and pages that give meaning to it.
Enforce policies to ensure compliance
Work in SharePoint with documents and stay in sync with your business rules. Processes and permissions that apply in Documentum are fully respected through SPA4D. All lifecycles and workflows are available without leaving SharePoint.
Anytime, any place, anywhere
Access and work with your enterprise information whenever and wherever is convenient on your mobile devices. Now supporting touch on touch-enabled devices (e.g. iPad, Surface.)
Re-connect your users to enterprise control
Provide a user interface that is easily understood and blended in with the Microsoft Office experience. Tune your SharePoint sites and pages using best practices from the science of User Experience (e.g. mock-ups and interaction designs.)
Reduce search result clutter and improve speed
Use the highly configurable search to provide the basis search results to the user. Let the user further drill down using filters and facets to locate the information. Save searches to replay your query or to share it.
Preview content for faster decisions
Whether it is in search results or assigned tasks, being able to view the content enables faster decision-making. No need to open the full document. Supports both Thumbnail Server and Aerow ARender.
Office 365, hybrid cloud, On-premises: your choice
SPA4D follows the design pattern of Office 365 and is available as add-in for the environment of your choice: Office 365 cloud, hybrid cloud, on-premises. Ready for SharePoint 2016.
A case for the casual user
Is case management or document management not a daily habit? But you do collaborate on documents and cases? SPA4D delivers the familiar SharePoint User Interface. Even to see the full dashboard of the cases you participate in.
Dedicated support for Life Sciences
Increase efficiency when working with partners on your documents through Partner Exchange scenario’s. Reduce training cost by using SharePoint to sign-off on TBR task and access to SOP’s and other casual user needs.
All functionalities
Browse the Documentum folder tree or drill down into a specific folder path via the configurable App Part
Users need the right Enterprise Information at the right time. Expose common Documentum functionality while empowering users to work and collaborate as they see fit. Enrich your business process by giving your users the ability to interact with content and attributes based on configuration.
- Browse the Documentum folder tree or drill down into a specific folder path via the configurable App Part;
- Users are able to drill down into content by sorting and filtering;
- The App Part always follows the Documentum security model;
- Kickoff workflows to start review and approval processes;
- Highly configurable, giving organizations a wide range of options on how users interact with content;
Combine SharePoint with the power of Documentum XPlore
Finally an Enterprise Search which takes into account the needs of the users. Combine SharePoint with the power of Documentum xPlore. Expose search via a flexible and highly configurable User Interface. Offer users a search experience which they can personalize.
- Search multiple repositories;
- Combine full text and property search;
- Save your commonly used and favorite search scopes;
- Quickly drill down into the search results;
- Flexible User Interface allows users to sort and filter results based on their preference;
- Search results always respects the Documentum security model;
- Create your own company theme;
Inbox
Stop the Outlook madness. Bring the enterprise one step closer with the Documentum Inbox. Users work with their documents and tasks all within the familiar SharePoint environment.
- Review, approve, reject or forward task;
- Intelligent grouping. Determine high priority tasks at a glance;
- Eliminate Documentum notification noise;
- Highly configurable, giving organization a wide range of options on how users interact with content;
Faceted Search
With SPA4D it was already possible to filter the search results per column. Now the results can be even more tuned in your quest for a document: facets.Facets can be used to also filter on result values that are not part of the columns in your search results. They can be set on the attributes of your choice per search scope. And once set, they are persisted even when you update your search criteria.
Preview in Search results
This feature should be familiar from working with the native SharePoint / Office 365 search results: content previews.Working with content from your search results is a natural habit. A feature present in SPA4D and now enhanced with content previews. Next to the ability to see document properties, versions and renditions, a preview of the content is now also available from within your search results.
ARender Preview
ARender is the real-time preview solution from Aerow. As of SPA4D 2.0 this solution can now be integrated to show previews in search results, tasks or any other place that allows you to view documents. This feature is again an example of delivering the user experience that is expected by the SharePoint user also available for content that resides in Documentum. Often, the interaction for casual users is limited to reviewing or approving content. Instead of learning to use the Documentum solution over and over again, these users are now provided with what they need in their comfort zone: SharePoint.
To Be Read
A great example of that comfort zone applies to a crucial aspect in Life Sciences: To Be Read (TBR) task. Every time e.g. a new SOP is to become effective, a group of – very often – casual users, not only need to read the new SOP on time, but also sign off on it.SPA4D 2.0 introduces this highly demanded feature to further reduce the training footprint within the life sciences industry. And of course, this is implemented in full compliance with the EMC Life Science Suite. From within the system, you don’t see the difference!
Case Dashboard
A key concept of our vision “Connecting People to the Enterprise”, is to ensure that life is made as easy for the business users as possible within the enterprise constraints. SharePoint makes that possible. Also for users that want a helicopter view on the information; that need a dashboard to keep in touch with what’s going on. Especially for Case Management solutions, SPA4D 2.0 now includes a Case Dashboard. Your one-stop overview of where you are with the case and with the ability to immediately start interacting with the case.
Make Documentum beautiful
SPA4D supports multiple themes and corporate branding, responsive design, and a flexible SharePoint user experience.
Technical Requirements
The SharePoint Add-in for Documentum allows organizations to seamless integration of SharePoint and Documentum. In the Cloud, the Hybrid-Cloud, On-premises or somewhere in between.
- SPA4D works with Documentum OnDemand, or on-premises Documentum 6.7 and later;
- SPA4D works with Documentum D2, xCP and the vanilla Content Server;
- SPA4D works with Microsoft Office 365, SharePoint Online, or your on-premises SharePoint installation;
- SPA4D works with Microsoft Office Online, Office Web Apps, or Office 2010 and later on the desktop;
Technical Configuration
- The configuration of SPA4D app parts is fully managed in SharePoint lists; no Documentum technical expertise or permissions is required;
- Configure different Search Scopes to optimize search for different types of information in different repositories;
- Configure the SPA4D app parts to fully blend in with your SharePoint site: select one of the out-of-the-box themes or change the look & feel with your own CSS;
- Let the user of SPA4D tune the search results: group, filter and sort according to their own specific needs; export result sets for analysis in e.g. MS Excel; save queries for later re-use;
- Use the power of working on documents from within the familiar SharePoint interface: Open, Edit, Checkout, Check-in, Cancel checkout, Delete, Versions, Renditions, History, Email Link and Start Workflow;
Multiple integration options
Cloud, On-premises or somewhere in between the SharePoint App for Documentum allows organizations to seamless SharePoint integration with Documentum.
All in the cloud
The DFS server can be run within Azure. It needs to be able to communicate with the On-premises Documentum server.
Full On-premises solution
There is also a full On-premises solution. In this the token Controller needs more communication to make a session in SharePoint. Demands AD domains for both client, SharePoint and IIS.
Hybrid
This solution has Documentum On-premises and The AppServer is Azure (in the cloud). The DFS server needs to be in the DMZ and needs to be accessible from the cloud.
Pricing
Small and Mid Size
€ 11.49
per month per user standard
- Fully Featured
- Standard Support
- Connect MS Office 365 to EMC Documentum *
Large Organizations
€ 7.70
1000+ users, per user per month
- Fully Featured
- Standard or Premium Support available
- Office 365 or On-premises
Enterprise
Custom Offer
Subscribtion or licensed
- Fully Featured
- Premium Support
- Implementation Support
* EMC Documentum licenses are not included with this product. The end user needs to assure that he is properly licensed for the connection to EMC Documentum.